Objective, scope and limitations
This article aims to guide users with administrator or super administrator role in creating a webinar-type course within the LMS. The complete process is explained: from the initial course creation and event scheduling to configuring instances, participants, and associated communications.
Process:
1. Creating the webinar course
From the left menu, go to “E-learning Courses” and then to the “Courses” section. There, select “Add new” and choose the “Webinar” option.
Creating the webinar consists of two initial steps:
- Basic information: fill in the required fields such as course name, provider, category and subcategory (including a custom category if applicable).
- Scheduling: configure the webinar's default instance. You must select a host user (webinar controller) and set the date, start time and end time. Check availability, then select and save. Remember you can only schedule one webinar at a time and its maximum duration is 4 hours.
The host user will be responsible for starting the webinar in Zoom, which enables other participants to join. This user can assign panelists, who will take control if the host experiences technical difficulties.
2. Webinar instances
Once the course is created, go to the “Instances” tab, where you will see the default instance created. You can add new instances (private or public) from this section using the “Add new” button. Complete the corresponding form and save.
3. Settings and additional course data
From the “Settings” tab, selecting “Course information”, you can configure the following:
- Webinar image and trailer
- Visibility in catalog and featured section
- Course level, priority, descriptions, downloadable datasheet or manual
- Certificates activation and configuration of the assigned certificate
- Integration with SENCE, including entry of required codes (only if the integration is active)
4. Webinar communications
From “Settings”, selecting the option “Email format” you can manage the webinar's automated emails:
- Emails for participants (reminders 2 hours and 10 minutes before the webinar, the latter editable)
- Emails for speakers (reminders 1 day and 30 minutes before the start)
5. Gamification
You can enable gamified milestones to add points for collaborators
6. Certificates
From this section you can enable awarding a certificate upon completion of this course, as well as select the certificate (it must have been created previously).
7. Participants
From the “Instances” view access participant management via the corresponding icon. There are three enrollment methods:
- Required
- Optional
- Rules: automatic enrollment based on defined criteria
When uploading participants, you will see a table with data such as name, identifier, grade, progress, origin, and actions such as resetting progress or deleting.
📌You candownload the complete participants report using the “Download Excel” button.
Important considerations or limitations
Recording storage:Zoom Webinar recordings are not automatically saved in Buk's LMS.
Video download:to keep the video of your session, you must download it and save it directly to your computer.
Remember, if you need help you can contact us through our support channels.
We're happy to help!
🤖 This article was translated using artificial intelligence. View original article.