Development Module: N-Box from an external evaluation – Mexico

Objective:

Guide users in generating and customizing an N-box from evaluations that were not performed in Buk. The steps to access the Development module, generate the Nine Box by uploading an importer with the variables, and customize it according to the user's needs are explained.

It also explains how to add participants manually or in bulk and how to incorporate more variables to achieve a more complete evaluation of employees' talent.

Scope / Limitations:

To create N-boxes from the Development module in Buk, you must have an administrator profile on the platform or a custom profile with edit permissions in Development.
If when attempting to create a new calibration (N-box) you do not see the option "From external evaluation", it is due to your profile permissions. For this option to be enabled, it is strictly necessary that the user has access to Importers in their permission settings.

Definitions:

N-box:

The N-box is an essential tool in human talent management that allows visualizing and evaluating the talent of an organization's employees using variables such as performance and potential. Graphically represented through a set of quadrants, each axis of the N-box reflects a key evaluation dimension.

Its main purpose is to enable leaders and HR managers to make informed decisions regarding talent development and management within the company. By placing employees in different quadrants according to these variables, you obtain a clear view of their current contribution and growth potential.
Development module:

In Buk, when using the Performance Management module, you have the opportunity to use the Development section to customize and create N-boxes according to your specific needs. This will allow you to make strategic decisions based on concrete data and carry out a more effective and efficient talent management process.

You can generate these N-boxes both from evaluations conducted in Buk and from external evaluations. You can configure them as you wish and choose the number of quadrants of your N-box. Additionally, you can perform calibrations based on employees' scores to place them in the appropriate quadrant.

Process in Individual Platform:

In the Development section, you can generate N-boxes from external evaluations, which will allow you to visualize employee talent and make informed decisions. Also, you can perform calibrations to place employees in the corresponding quadrants.

To start, access the Talent module and choose the "Development" option. Click on "New calibration" and select "From External Evaluation".

You must assign a name to the calibration and designate the names of the variables that will be used to create the horizontal and vertical axes of the N-box. Then, click "Download Template". This will download a preconfigured Excel file, where the column names will match the names you entered for the axes.

Complete the Excel file with the employee's document number and their respective scores. Once you have finished, save the file and upload it by selecting the "Select file" option.

A Ninebox composed of nine quadrants will be generated automatically, where the axes will be those defined when uploading the file. Employees will be graphically represented in the quadrants according to the scores entered in the file.

This Ninebox divides the ranges of the axes into equal parts based on the axis's maximum score. You can modify the maximum of the ranges from the settings

In this example, the variables "competencies" and "objectives" were entered, setting the maximum score to 5 and 100 respectively. Therefore, the first quadrant of the "competencies" axis ranges from 0 to 1.67, the second quadrant from 1.68 to 3.33, and the third quadrant from 3.34 to 5. For the "objectives" axis, the ranges go from 0 to 33.3 for the first quadrant, from 33.34 to 66.66 for the second quadrant, and from 66.67 to 100 for the third.

In the specific example case, the employee has a 2 in "competencies" and 65 in "objectives"; when combining these lines, we can see that the employee falls into the "In development" quadrant.

Customize the N-box:

To configure the N-box's data and characteristics, click the gear icon.

Start by configuring the variables' data; you must choose the variable to modify and you can choose the number of quadrants the N-box will have on each axis. You can also define the maximum values of the ranges. Then, modify the second variable.

You also have the option to configure the quadrants of your Ninebox. You must select the quadrant you want to edit and you will be able to change its name, color and add a description that will be shown directly in the Ninebox.

Add variables:
You also have the option to add more variables to your N-box; for this click "Actions" and select "Import axis data"

You can add as many variables as you need by clicking "Add" as many times as necessary. Assign a name, a minimum score and a maximum to each variable. Then click "Download template"; an Excel file will be downloaded in which you must complete the information.

Fill out the Excel with the employee's document number and their scores in each variable. Then save the file and upload it to Buk by clicking "Select file".

Once you have uploaded the file, you will be able to select the variables you want to visualize. Choose the variables for each axis and then click "Update".

Add participants:

You also have the option to upload more participants to visualize them in the N-box. To do so, go to the "Actions" section and choose between two methods: you can add participants manually by selecting "Add participants manually" and then selecting the desired employees from the list. Alternatively, you can add participants in bulk by selecting "Add participants in bulk". For this, download a template in Excel format, which you must complete with the employees' document numbers and their respective scores in the entered variables. Once completed, you can import this file to add the participants efficiently.

By following these steps, you will have created the N-box according to your needs. You can now perform calibrations and make decisions according to the employees' positions in the quadrants.

Required Modules: