MINU Grocery Voucher Management – Mexico

Learn how to set up and manage the distribution of grocery vouchers in partnership with MINU to enhance your employees' benefits in Mexico.

Prerequisites

Active Payroll (Remunerations) module.
Benefits module contracted.
Administrator permissions for item creation and file management
MINU product contracted through BUK (If you already have MINU and want to use the importer, that's no problem, just keep in mind that card management is exclusive to clients who have contracted MINU with BUK).

Item configuration in Buk

Before distributing balances, you must create the specific item that will allow for the correct calculation on the platform. (Remember that our onboarding team will assist you in this process and you can later edit it if necessary).

Go to the sidebar and selectPayroll > Items > Earnings.
Click onCreateand configure the following mandatory fields:
- Name:the one you define to identify the benefit.
- Code: buk_vales_despensa(it is essential to use this exact code for the integration).
- Calculation method:according to your company's policy.
- SBC, ISR, Settlement, Electronic wallet, and ISN:activate these options.
- CFDI Code:select029-vales de despensa.

Note: A step-by-step guide is attached on how to create items, whether fixed or formulatedFormulated items

It is important to configure it as follows (example):

3. Assign the item to your employees individually or in bulk using the corresponding importer.How to assign items?

File management and distribution

Once the items have been assigned, generate the necessary file for MINU to process the payment.

Go toPayroll > Files and payments > Grocery vouchers.
Click onCreate, assign a name to the group, and select the distribution month.
Select the employees and save the changes.
Click onDownload fileto obtain the distribution document.

Important: Remember that to view the "Files and payments" option, you must have user permission granted by your administratorProfiles - Configuration and Usage Manual

To create the group, you must enter a name and select the month in which you will distribute the amounts, as well as select the employees. Don't forget to save your selection by clicking the “Create” button.

You will be able to see the “Download File” option, and if you click on the group (e.g., Grocery Vouchers), you will be able to see the employees and the amount to be distributed.

If you did not download the file in the previous step, no problem, you can download it from Remunerations >> Files and payments.

Upload to MINU platform

With your downloaded file, follow these external steps:

Go to https://www.webvaletotal.com/with your credentials assigned during implementation.
Upload the file to execute the balance distribution.

Card management

You can manage the card stock and assign cards to new hires.

Check stock:go toBenefits > Grocery vouchers. Here you will see the available and already assigned cards.
Assign new cards:go toReporting > Importers > Benefits > Assign MINU cards. You will need to enter the RFC and the corresponding card number.

You will also be able to see the workers who already have a card assigned

To assign cards to new employees, you can do so from Reporting > Importers > Benefits > Assign MINU cards

Enter the RFC and the card number to assign:

Important considerations

Stock request:if you use all available cards, request a new batch by sending an email tosac@buk.mx.
Costs:each additional card has a cost of$50.00 MXNplus shipping costs, which will be invoiced by Buk.
Activation:after assigning a card in Buk, informminu@buk.clto finalize the activation on their platform.

Required Modules:

Base: Remunerations
Modules: Benefits

Keywords:

Benefit points, flexible benefits, assign points